OSHA Compliant Hazard Communications Program Template

OSHA Compliant Hazard Communications Program Template
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Price $89.99



The HazCom Policy is included in every (M)sds book, ebook and custom binder we sell.


Includes all the elements to keep you in compliance for 2017 and the foreseeable future. 


The 2017 Hazard Communication Compliance Program Includes everything you need to be in compliance with OSHA's hazard communication standard for any industry.


  • The forms that are necessary for you to fill out to adapt this policy to your own business.
  • A Written Hazard Communication Program that meets the current OSHA regulations.
  • An employee training guide, that is an essential part of your policy. This is easy to understand for you, and your employees, it contains everything OSHAs regulation requires.
  • You get the format for your inventory list.
  • Includes necessary literature, regarding the HCS, that OSHA requires every business to be familiar with.
  • If you have any questions getting your new policy going just give us a call. Telephone support is available M-F 9am-5pm est. 1-888-493-5721


OSHA requires one in every workplace


Special GHS announcement: The transition from MSDS to SDS 

The transitional period that OSHA has required employers and manufacturers to comply with the modification of the Hazard Communication Standard (HCS) and to conform to the Globally Harmonized System of Classification and Labeling of Chemicals (GHS) starts December 1, 2013 and will end June 1, 2016. 

During the transition period employers may comply with either the HazCom 1994, the HazCom 2012, or both. Our written hazard communication policy complies with the HazCom 2012 and has all the latest elements that OSHA requires employers to use to train employees beginning December 1, 2013. 

The transition from MSDS to SDS with the 16 section format could take several years. Most, if not all, of the MSDS in our catalogs already use this 16 section format, but may be updated to include additional information. OSHA requires these changes be made by the manufacturers before June 1, 2015. 

Employers have another year, until June 1, 2016, to update alternative workplace labeling and hazard communication program as necessary, and provide additional employee training for newly identified physical or health hazards that may be included in the new SDS. 

Store all of your old MSDS. Only MSDS/ SDS for materials currently being used by employees need to be made available, but regulation requires an archive of old records.

You will receive an email with the download instructions 


Below is a Free Version of OSHA’s Hazard Communication Program Template

Download a complete copy of our 2017 Written Hazard Communication Policy as a word document.


Note To Employers On Our Hazard Communication Policy

 This is not a safety manual. It’s a generic Written Hazard Communication Program that is required by OSHA’s federal regulation, which you can adopt as your own policy. Without following the guidelines outlined you will not be in compliance.

 Although MSDSs and this catalog and training guide are an important part of implementing a written communication program they fall short of the training of certain physical aspects of job site safety and should not be wholly relied upon as a complete safety program, safety policy, safety training, or emergency plan.

 For more information on the other OSHA requirements and employer responsibilities please visit OSHA.gov.

 Responsible Staff

 I (name of person acting as responsible staff) have been identified as and accept the responsibility of “Responsible Staff”. 

 (Your company name) has adopted this generic hazard communication program as its own, and it’s my responsibility to adapt it to fit our specific needs.

 As acting “Responsible Staff” my duties include:

• Ensure labeling of any containers shipped to the workplace.

        a)    Ensure employees have read and understand our policy on labeling (printed in this catalog under For Employees)

 • As materials are ordered I will identify additional hazardous chemicals in our workplace that may not be included in this catalog I will

        a)    List the hazardous chemicals in the space provided

        b)    Attach in the binder labeled MSDS any new MSDSs necessary to have a complete catalog of listed hazardous chemicals

 • I will keep a digital MSDS binder at: http://msdsdigital.com/(your username)

 • I will notify each employee the whereabouts of the MSDS binder and it will be kept there at all times

 • As deliveries are made to the workplace, if a MSDS is not received (or already on file) at the time of the first shipment I will do one of the following      immediately:

        a)    Contact the supplier and request the MSDS or

        b)    Contact the manufacturer and request the MSDS

 • I am responsible for training employees about the hazards and identities of the chemicals they are exposed to when working

 • In implementing the training of new employees, and the continuing training of existing employees I will:

        a)    Require all new employees to read the section of this catalog “For Employees”

        b)    Personally review the section “For Employees” with the new employee and ensure his/her understanding of it

        c)    Personally review a sample MSDS making sure the new employee is familiar with and understands a typical MSDS

        d)    Use new MSDSs, and this catalogs section on “For Employees” as a regular part of our training program

        e)    Ensure all employees are following the appropriate protective measures established by our regular safety training program and or recommended by the products manufacturer

        f)     On multi-employer worksites, I will provided other employers whose employees may be exposed to the our chemicals with the same information required for our own employees


Hazard Communication Employee Training Section 1


What is OSHA’s Hazard Communication Standard?

The Hazard Communication Standard (HCS) is based on a simple concept - that employees have both a need and a right to know the hazards and identities of the chemicals they are exposed to when working. You also need to know what protective measures are available to prevent adverse effects from occurring. The HCS is designed to provide employees with the information you need.


What is a written hazard communication program?

A written hazard communication program ensures that all employers receive the information they need to inform and train their employees properly and to design and put in place employee protection programs.  It also provides necessary hazard information to employees, so they can participate in, and support, the protective measures in place at their workplaces.


What is your employer’s responsibility?

• Identify and list hazardous chemicals in your workplaces.

• Obtain MSDSs and labels for each hazardous chemical, if not provided by the manufacturer, importer, or distributor.

• Develop and implement a written hazard communication program, including labels, MSDSs, and employee training, on the list of chemicals, MSDSs and label information.

• Communicate hazard information to their employees through labels, MSDSs, and formal training programs.


What is a Material Safety Data Sheet?

Chemical manufacturers and importers must evaluate the hazards of the chemicals they produce or import. Using that information, they must then prepare labels for containers, and more detailed technical bulletins called material safety data sheets (MSDS). Chemical manufacturers, importers, and distributors of hazardous chemicals are all required to provide the appropriate labels and material safety data sheets to the employers to which they ship the chemicals.

Your suppliers must also send you a properly completed material safety data sheet (MSDS) at the time of the first shipment of the chemical, and with the next shipment after the MSDS is updated with new and significant information about the hazards.

 You can rely on the information received from your suppliers. You have no independent duty to analyze the chemical or evaluate the hazards of it.


Why is a Material Safety Data Sheet important to me, the employee?

                The role of MSDSs is to provide detailed information on each hazardous chemical, including its potential hazardous effects, its physical and chemical characteristics, and recommendations for appropriate protective measures.

                 Employees have both a need and a right to know the hazards and identities of the chemicals they are exposed to when working. They also need to know what protective measures are available to prevent adverse effects from occurring. All of this information can be found on a MSDS.

                 In short…, reading, understanding, and implementing the information found on the MSDS of a particular product can help keep you safe in the workplace, and prevent long term health issues that could be associated with working with a particular chemical on a regular basis.

 Sound judgment is usually the first defense against jobsite accidents and injuries. In an emergency situation that may be harmful or fatal to a person, property, or the environment, call emergency services at 911 immediately. If in doubt, call 911. 

Hazard Communication Employee Training Section 2

What information could I find on a Material Safety Data Sheet?

                OSHA's Hazard Communication Standard (HCS) specifies certain information that must be included on MSDSs, but at this time does not require that any particular format be followed in presenting this information (see 29 CFR 1910.1200 (g)). In order to promote consistent presentation of information, OSHA recommends that MSDSs follow the 16-section format established by the American National Standards Institute (ANSI) standard for preparation of MSDSs (Z400.1).

                 The 16 sections are listed below along with a brief description of each section and where to look for the most important information to prevent and remedy a workplace hazard.

                 Some of this information may be a little overwhelming, don’t worry, you’re not expected to memorize all of it.

                What is expected of you is that you understand this information is always available to you for your reference, and it’s always in your workplace, every hour of every day you work; you could always go back and look something up.


1.            Identification

                The manufacturers contact information, and the name of the product covered by the MSDS are found in this section. You may also find some of the products trade names or common names. If you have any questions about the product or the MSDS you could contact the manufacturer through information found here.


2.            Hazard(s) identification

                All hazards and potential health effects associated with the use of the product will be listed here. This is a warning, it’s important for you to identify the potential hazards so you could use proper procedures or necessary personal protective equipment to handle the product safely.


3.            Composition/information on ingredients

                This is the recipe that makes up the product; it could get rather technical for a lay person to understand. Although this is important information, it’s not something that will you will be expected to remember.


4.            First-aid measures

                This section includes first aid remedies for one or more of the following subcategories: Inhalation, Eyes, Skin, and Ingestion. In a non-emergency situation you could look up first aid information like what to wash with if a chemical splashes on your skin. In the event of emergency, this information could be very useful to emergency response workers.

                First–aid measures may also include a Medical Condition Which May Be Aggravated section, and or a Note to Physicians


5.            Fire-fighting measures

                All information pertaining to ignition, fire/explosion & extinguishing, like what type of fire extinguisher is necessary.  In the event of emergency, this information could be very useful to emergency response workers.


6.            Accidental release measures

                Special precautions & procedures for containment, clean-up, and disposal of a spill; this information could be useful not only to protect bodily harm, but also the environment.


7.            Handling and storage

                You may find additional warnings and protective measures here pertaining to working and storing with a particular product.


8.            Exposure controls/personal protection

                May include a brief description of the chemicals & properties, the necessary controls while using the product, what personal protective equipment and or special procedure are required for safe handling.

                This is among the most important information you’ll need to protect yourself against hazards. Pay close attention to the details here; protective measures you choose may not give you the protection you think you’re getting.

                For example, you know the product creates dust so you think “use a dust mask”. But you look it up and find the air borne particles are too fine for a dust mask to capture and a respirator is needed, then you dig a little deeper and you find out what kind of filter you need in the respirator.

                To be sure you have to look it up in your MSDS catalog, that’s why you need to know how to use a MSDS, and why it is available to you in your workplace.


9.            Physical and chemical properties

                Appearance, odor, and other physical characteristics are found here. Useful information if find something that’s not in its original container.


10.          Stability and reactivity

                Stability, conditions to avoid, and incompatibility are useful when mixing different chemicals, or when handling highly volatile chemicals.



11.          Toxicological information

                Toxicology is the study of symptoms, mechanisms, treatments and detection of poisoning, especially the poisoning of people. This information is provided as evidence that testing has (or has not) been done on the chemical and the results of this testing. 


12.          Ecological information

                Ecology is the scientific study of the relations that living organisms have with respect to each other and their natural environment. This information is provided as evidence that testing has (or has not) been done on the chemical and the results of this testing. 


13.          Disposal considerations

                Proper waste disposal methods are described.


14.          Transport information

                Any DOT information and, or any information pertaining to the safe transportation of the product.


15.          Regulatory information

Untied States Regulations that may need to be followed in regarding the product.


16.          Other information

May include Label information, warnings, handling information, ect…


A word on labels

Hazard Communication Standard Labels

Containers with hazardous chemicals in them must be labeled, tagged, or marked with the identity of the material and appropriate hazard warnings. Chemical manufacturers, importers, and distributors are required to ensure that every container of hazardous chemicals they ship is appropriately labeled with such information and with the name and address of the producer or other responsible party. Employers purchasing chemicals can rely on the labels provided by their suppliers.

If the material is subsequently transferred by the employer from a labeled container to another container, the employer will have to label that container unless it is subject to the portable container exemption.

                The primary information to be obtained from an OSHA-required label is an identity for the material, and appropriate hazard warnings. The identity is any term which appears on the label, the MSDS, and the list of chemicals, and thus links these three sources of information. The identity used by the supplier may be a common or trade name ("Black Magic Formula"), or a chemical name (1,1,1,-trichloroethane). The hazard warning is a brief statement of the hazardous effects of the chemical ("flammable," "causes lung damage"). Labels frequently contain other information, such as precautionary measures ("do not use near open flame"), but this information is provided voluntarily and is not required by the rule. Labels must be legible, and prominently displayed. There are no specific requirements for size or color, or any specified text.


Our company policy on labels is:

• A container labeled with the identity of the material and appropriate hazard warnings must still have the associated MSDS indexed in or attached to this catalog.

• No container will be received onto the jobsite from any source without its label affixed by the manufacturer.

• No product will be removed from its original container and put into another container without a label for any reason other than mixing as directed and or for its immediate use by the employee who performs the transfer.

• Unlabeled containers found on the jobsite will be immediately brought to the attention of the onsite supervisor and or responsible person listed. The container and its contents will be treated as an unknown hazardous chemical until it’s identified and labeled or properly disposed of.

• Substances bought and delivered to the workplace in “bulk” can be placed in a new container, providing that it has been correctly labeled, and all of the above guidelines have been met. 

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